Navigation Free CRM
Blue Cloud CRM
0844 818 0475    info@bluecloudcrm.co.uk
Blue Cloud CRM

11 Simple Tips on how to send EMAIL MARKETING campaigns




  1. 1. Define the Purpose of your Email Campaign
  2. To start your e-mail campaign on the right foot, be certain you define a clear goal or purpose.


  3. 2. Develop & Prepare Your Email List
  4. Build an email list by encouraging current, previous & prospective customer to provide you with their email address. Entice them to give you permission to send them an email by providing a basic clipboard on your front counter or submit from on your website, that states "Sign up here to receive coupons & discounts by email" or "Register here to get our free email Newsletter!". Targeted opt-in email lists of individuals interested in what you offer can also be purchased at reasonable prices.

  5. 3. Establish a Time Table
  6. Decide on how frequently you will be sending your broadcasts. There is a fine line between over doing it and not reaching out enough in order to build and maintain long-term relationships. Using a mixture of useful content and promotional messages and sending it at varying time intervals is an acceptable practice. Avoid sending too many promotional related emails.

  7. 4. Send Emails When Readers are Most Receptive
  8. Independent studies have shown the best response rates and generated from email campaigns sent on Tuesday and Wednesday from 2-3 o'clock in the afternoon.

  9. 5. Write a Compelling Email Message
  10. The text body of your email is critical. Ensure your message gets right to the point with captivating content, exciting news or special offers. Be certain to include a sense of urgency with any promotional material – (i.e, Offer expires Friday). Place the most important portions of your message in the first paragraph, Use bullet points to make it easy to read. Well laid out content will help convert an opened email into a click yo your web site or a phone call to your business.

  11. 6. Use a Powerful Subject Line
  12. First impressions are everything! Capture the recipients' attention with a short and captivating subject line. Studies have shown a well written subject line can produce open rates 10-20 times greater than subject lines that are not.

  13. 7. Use a Strong Call to Action
  14. Use words that urge the reader of a promotional message to take immediate action such as "Call Now" or "Click Here". A retail advertisement without a call-to-action is considered incomplete and does not convert well.

  15. 8, Be Personable
  16. Let's face it: getting one-on-one personal attention is better than dealing with faceless corporation any day of the week. Refrain from trying to sound professional and tone down the corporate speak. Your customers and prospects are your friends. Speak to them like real people. Your response and click-thru rates depend on it.

  17. 9. Include an Unsubscribe Link
  18. Refine from holding the recipients of your message hostage and provide your readers with and easy and convenient method to unsubscribe from your list. It is mandated by law. That you must honor all unsubscribe requests within 10 days. In addition, avoid the use of deceptive headers, from –names, reply-to-email addresses and subject lines. All unsubscribe links in your outbound messages must be functional for at least 30 days after your campaign has been sent. Lastly, always include your physical mailing address in the footer of your message to identify yourself (PO boxes are sufficient)

  19. 10. Tracking Performance
  20. This is and often over-looked step. Tracking the links in your outbound messages will allow you to gain valuable insight and uncover what works and what doesn't within your campaigns. Tracking is a standard feature in certain email marketing systems like Reliant Email. Tracking details are extremely helpful when fine tuning your email campaigns. Track what subject lines generate the most opens during your broadcasts. Analyze which message produce the most click throughs to your website or phone calls to your business.

  21. 11. Refine and Repeat
  22. What did you learn from your first round of email campaigns? Here are some questions you can ask yourself:
    1) What worked and did not?
    2) Did you achieve the desired result defined in step #1?
    3) What can I do to improve my response and conversions for my next campaign?

    Remember to continue to refine your approach and learn from your experiences and your customers. Repeat these 11 steps as needed to continue to build a successful email marketing program that keeps your customers and prospects coming back to you again and again.


FREE CRM All the tools you need to organise and run your business. FREE Sign Up Now
PROFESSIONAL CRMDelivering all the features of the FREE CRM plus premium features to fully utilise your business data. £6.99 Per User Per Month Sign Up Now
BESPOKE CRMThe complete package for total customisation and control. POA Sign Up Now Sign Up Now
Got a question? Get in touch with us